HOA Board Meeting January 6th, 2025

Clubhouse at Faircloth Park, 3031 Shiloh Dr.
or Join by ZOOM: https://us06web.zoom.us/j/83350358674
 Phone: +1 305 224 1968    |    Meeting ID:  833 5035 8674

Agenda

Opening of Meeting

Roll Call

Verification of Proof of Notice

Approval of the Minutes for the December 5th, 2024 Closed Door Board and Regular Board Meeting

Financial Report

Manager’s Report

• Pressure cleaning of brick/mansard – brick completed, mansard in progress

• Palm trees trimming - completed

• Fence replacements - in progress

• Update on dumpster replacement - 4 left to be replaced out of 20

• Streetlights repairs 9th & 10th Way - in progress, ETA February for boring another line

• 36th Way dumpster enclosure repairs - completed

• Repair of 2-3 USPS mail box parcel lockers - in progress

• Disposal of the dead utility carts - completed

• Update on CPA Audit - in progress

• Engaging with a vendor for meeting signs - in progress

• FlockSafety cameras installation at the four entrances - in progress

Old Business

• Status of rewriting the HOA’s governing documents – final corrections pending

• Placing HOA funds into a high yield savings account – pending

• Wind Mitigation Reports for roofs replace in 2024 – in progress

• Status of WC audit - completed

• Explanation of 2025 Projects

  • Fence staining & top rail installation

  • Community wide termite treatment for 2025/2026

  • Hedge restoration

  • Plant/hedge beds mulching

  • New tree planting (20 trees)

  • Small palm trees installation at Shiloh & 19th Way entrance

  • Sod replacement (ongoing from 2024)

  • Building and unit signage

  • Property lighting: Building lights upgrade and surveying for additional FP&L light poles

  • Hanukkah decorations purchase

  • Upgrade of sprinkler system timers

  • Striping of GUEST parking spots

  • Elite Lawns & Image Sprinkler Systems – new lawn and sprinkler vendors

  • New HOA truck purchase

New Business

• Process review for 2025 BOD election

• Forming the 2025 Nominating Committee

• VOSL website – updates, access, and management

• Setting up Grievance Committee meetings

Reminders

• Common violations: screens/glass doors frames faded, gazebo covers damage, shutters closed, overgrown plants/banned plants, bulk trash

• Members should be highly considering opting in for electronic communication and E-voting

• Members can use PayHOA for general and maintenance requests for data tracking on work orders

• Residents are highly encouraged to use the HOA website for answers to general questions, Rules & Regulations and documents needed as well as info on community services schedule - www.voslhoa.com

• Next Board Meeting February 3rd at the Faircloth Park Clubhouse

Member Comments

Adjournment