HOA Board Meeting August 12, 2024

Written By Village Volunteer

Faircloth Park Clubhouse
3031 Shiloh Drive
West Palm Beach, FL 33409

6 pm

or Join by ZOOM: https://us06web.zoom.us/j/87257919433
 Phone: +1 305 224 1968    |    Meeting ID: 872 5791 9433

Agenda

Opening of Meeting

Roll Call

Verification of Proof of Notice

Approval of the Minutes for the July 8th, 2024 Board Meeting

Financial Report

Manager’s Report

  • Replacement of monument lighting

  • Irrigation repair status

  • Update on brick edges in front of backflow valves

  • Pressure cleaning for buildings

  • Rodent services (ongoing); Cancel the rodent control contracts if no longer needed

  • Buildings and trees in need of termite control around 32nd and 13th Way

  • Upcoming tree trimming schedule

  • Update on concrete repairs, and speed bumps installation

  • Update on dumpsters replacement

    • Status of 30th Way dumpster replacement – burned during 4th of July

    • Dumpster enclosure repairs: 11th (completed) and 36th Way dumpster (pending)

  • Update on whether we have the correct number of street lights on our electrical bill

  • Fencing contractor and status of the survey requirement

  • Status of open past fence permits with the city

  • Roof replacements for 2024

  • Painting the fire hydrants

  • Show Victor how to close work orders in PayHOA

  • Repair of 2-3 USPS mail box parcel lockers

  • Disposal of the dead utility cart

  • Sod replacement

  • Commissioning a reserve study

  • Replanting trees along north border

  • Repairs needed for two balconies

  • Building numbers refacing/painting

Old Business

  • Update on downsizing the storage unit / old office clearing up

  • Setting schedule for next Grievance & Fining Committee hearing

  • Governing Docs rewrite status

  • Updating your information:

  • Registering resident vehicles

  • Registering pets

  • Changes to ownership of the property

  • Adding tenant and property manager contacts in PayHOA

New Business

  • City National Bank account now closed

  • Southstate Bank signers updated

  • Additional recycling bins on 31st Way back dumpster

  • Old gym equipment / playground removed. Options for the empty play area near 23rd Way

  • Solicitation and proselytizing in the neighborhood

  • Signed paperwork for city of WPB storm debris removal

  • Initiative to encourage the community for opting into the electronic communication

  • Cameras deployment cost various areas and streets

  • Insurance – Brown & Brown vs IOA

  • Various policies implementation per new Florida Statues 720 recent law change

  • Setting schedule for email/USPS mail Letter delivery of R&R website location info

  • City of WPB Code Enforcement Violation Letter - 2nd Hearing scheduled / issue resolved

  • Reporting to the HOA iguana citing for continuous iguana removal

  • Setting date for Anchor Booting parking lots sweep on residents cars with no decals

Reminders

  • Putting in maintenance requests with PayHOA

  • Check the HOA website for answers to your questions

  • Common violations: closed hurricane shutters, holiday decorations still out, front doors not painted, pets not leashed/pet waste, overgrown plants/banned plants

Member Comments

Adjournment

Village Volunteer
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HOA Board Meeting July 8, 2024