HOA Board Meeting December 5, 2024

United Methodist Church (Chapel)
900 Brandywine Rd.
West Palm Beach, FL 33409

6 pm

or Join by ZOOM: https://us06web.zoom.us/j/83074218667
 Phone: +1 305 224 1968    |    Meeting ID: 830 7421 8667

Agenda

Opening of Meeting

Roll Call

Verification of Proof of Notice

Approval of the Minutes for the November 4 th , 2024 Board Meeting

Financial Report

Manager’s Report

• Replacement of monument lighting – completed

• Pressure cleaning of brick/mansard – in progress

• Palm trees trimming – in progress

• Concrete repairs, and speed bump installation – completed

• Fence replacements – in progress

• Update on dumpster replacement – 4 left to be replaced out of 20

• Streetlights repairs 9th & 10th Way – in progress

• 36th Way dumpster enclosure repairs – in progress with Bobby

• Repair of 2-3 USPS mail box parcel lockers – in progress

• Disposal of the dead utility carts – pending disposal by HOA

• Update on CPA Audit – in progress

• Reserve study – completed

• Fence & unit numbers building signs project – in progress

• Hedges survey for 2025 hedge replacement project – in progress

• Building security lights replacement project – in progress

• Engaging with a vendor for Board & Members meetings signs – in progress

• Repainting the GUEST parking spaces – in progress

• Mulching 2025 project – in progress

• Additional FP&L poles installation – in progress

• FlockSafety cameras installation at the 4 entrances – in progress

Old Business

• Status of rewriting the HOA’s governing documents – 2 nd draft review is completed – final corrections pending

• Update on placing HOA funds into a high yield savings account – pending for EOY

• Shiloh Dr 25 MPH Speed Limit signs installation – completed

New Business

• WPB PD Community Engagement conversation

• Dissolving the 2025 Budget Committee

• 2025 ProGreen or moving to a different vendor

• Fence staining and vendor selection project to start in 2025

• Community wide termite treatment project to start in 2025

• Parking lot pressure cleaning vendor selection for 2025

• 2024 roof replacement warranty docs are competed. Wind Mitigation Reports status?

• Status of WC audit

• Approval of 2025 Holiday calendar for VOSL employees

• Approval of 2025 BOD Meetings and locations

• Members feedback on Comcast cable/internet and continuing the service beyond June 2025

• Implementing HOA attorney’s application review for service or emotional support animals

• Becker & Poliakoff 2025 retainer

• 2025 budget approval

Reminders

• Common violations: screens/glass doors frames faded, gazebo covers damage, shutters closed, overgrown plants/banned plants, bulk trash

• Members should be highly considering opting in for electronic communication and E-voting

• Members can use PayHOA for general and maintenance requests for data tracking on work orders

• Residents are highly encouraged to use the HOA website for answers to general questions, Rules & Regulations and documents needed as well as info on community services schedule - www.voslhoa.com

• USE CAUTION WITH FIRE WORKS ON NYE – WE DO NOT NEED ANOTHER DUMPSTER ON FIRE

• Next Board Meeting - Monday, January 6th, 2025

Member Comments

Adjournment