HOA Board Meeting November 4, 2024

Written By Guest User

United Methodist Church (Chapel)
900 Brandywine Rd.
West Palm Beach, FL 33409

6 pm

or Join by ZOOM: https://us06web.zoom.us/j/81110920107
 Phone: +1 305 224 1968    |    Meeting ID: 811 1092 0107

Agenda

Opening of Meeting

Roll Call

Verification of Proof of Notice

Approval of the Minutes for the October 14th, 2024 Board Meeting

Financial Report

Manager’s Report

  • Replacement of monument lighting - pending

  • Pressure cleaning of brick/mansard – in progress

  • Palm trees trimming - pending

  • Concrete repairs, and speed bump installation – in progress

  • Fence replacements – in progress

  • Update on dumpster replacement - 4 left to be replaced out of 20

  • Streetlights repairs 9th & 10th Way - pending

  • 36th Way dumpster enclosure repairs - pending

  • Repair of 2-3 USPS mail box parcel lockers - pending

  • Disposal of the dead utility carts - pending

  • Update on CPA Audit – in progress

  • Reserve study - in progress

Old Business

  • Update on shredding old documents, donating old filing cabinets/furniture, and end of lease on

  • old office – completed

  • Status of rewriting the HOA’s governing documents – 2nd draft review is pending

  • Updating your information:

    • Registering pets – in progress

  • Updating policy documents – pending approval

    • Record retention

    • ARC policies

    • Hurricane protection

  • FlockSafety cameras installation at the 4 entrances – in progress

  • Update on placing HOA funds into a high yield savings account – pending

  • Summary of board’s meeting with HOA’s insurance team and American Coastal

New Business

  • IOA Agents Mike and Jamie – insurance talk

  • 2025 ProGreen or moving ta different vendor

  • Community wide termite treatment

  • Shiloh Dr 25 MPH Speed Limit signs installation

  • Engaging with a vendor for Board & Members meetings signs

  • 2024 Association Accomplishments

  • Moving employees Performance Review from May to January

  • Review of Proposed 2025 Budget – vendors: FP&L, City of WPB Water, North Palm Water (lakes),

  • SWA, Xfinity, POA, lawn maintenance (ProGreen, Elite Lawns & GRC Services), irrigation wet

  • checks/repairs (ProGreen, Image Sprinkler Systems), irrigation pump repairs (HydroDynamics),

  • DJ Landscaping, ACI Roofing, Quality Home Inspections (wind MIT’s), Maria Feliz (fence sub),

  • Anchor Booting, Sheehan Towing, DPM, TGL, Lazar& Halperin CPA, HOA attorneys –

  • Rosenbaum, Becker & Poliakoff, Law Offices of Jennifer Cunha, Bulldog Marketing (mass mailers),

  • Greenview Pest Control, IggyTrap, A&W Mulch, Flock Safety, KCL Plumbing, Buckeye (backflows

  • inspections), Jackson Concrete, Anderson Rentals (portable toilet – maintenance crew), Daryl

  • Sewer (sewer back up repairs), Village Storage (storage room).

Reminders

  • Common violations: gazebo covers damage, shutters closed, overgrown plants/banned plants, bulk trash, street parking/driving on the grass

  • Members should be highly considering opting in for electronic communication and E-voting

  • Members can use PayHOA for general and maintenance requests for data tracking on work orders

  • Residents are highly encouraged to use the HOA website for answers to general questions, Rules

  • & Regulations and documents needed as well as inf on community services schedule www.voslhoa.com

Member Comments

Adjournment

Guest User
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