HOA Board Meeting October 14, 2024

Faircloth Park Clubhouse
3031 Shiloh Drive
West Palm Beach, FL 33409

6 pm

or Join by ZOOM: https://us06web.zoom.us/j/84600219188
 Phone: +1 305 224 1968    |    Meeting ID: 846 0021 9188

Agenda

Opening of Meeting

Roll Call

Verification of Proof of Notice

Approval of the Minutes for the September 9th, 2024 Board Meeting

Financial Report

Manager’s Report

• Replacement of monument lighting - pending

• Pressure cleaning of brick/mansard - pending

• Palm trees trimming - pending

• Concrete repairs, and speed bump installation – in progress

• Fence replacements – in progress

• Update on dumpster replacement - 9 left (this needs to be checked on)

• Update on final streetlights repairs and replacement – 2 left 9th & 10th Way

• 36th Way dumpster enclosure repairs - pending

• Roof replacements for 2024 - pending

• Repair of 2-3 USPS mail box parcel lockers - pending

• Disposal of the dead utility carts - pending

• Update on CPA Audit – pending

• Reserve study - pending

Old Business

• Update on downsizing the storage unit – completed

• Update on shredding old documents, selling old furniture, and end of lease on old office – pending

• Setting schedule for next Grievance & Fining Committee hearing (??)

• Status of rewriting the HOA’s governing documents - pending

• Updating your information:

  • Registering pets – pending with 11/2/24 due date

• Entering into an emergency response agreement – pending

• Updating policy documents - pending

  • Record retention

  •  ARC policies

  • Hurricane protection

New Business

• Minutes of the August 12th HOA Board Meeting – amend the minutes and repost

• Switch to Brown & Brown Insurance – amend the motion from 9/9 to remain with IOA

• FlockSafety cameras installation at the 4 entrances – Motion to proceed

• Enter into a contract with a new CPA form for 2025 – Motion to proceed

• Review bids received to date for community services and set up budget workshop dates for 2025 budget preparation

• Nominate 2025 Budget Committee and set up 1st workshop date – Motion to proceed

• Implement decal indicators to include the month and year of lease – Motion to proceed

• Discussion on fence painting project to be considered for 2025

• Discussion on parking the box truck on property

• Discussion on renting parking spaces

• Discussion on placing HOA funds into a high yield savings account, CD, or other method to earn interest

Reminders

• Common violations: overgrown plants/banned plants, bulk trash, street parking/driving on the grass

• Members should be considering opting in for electronic communication and E-voting

• Members can use PayHOA for general and maintenance requests for data tracking on work orders

• Residents are highly encouraged to use the HOA website for answers to general questions, Rules & Regulations and documents needed as well as info on community services schedule – www.voslhoa.com

• November 4th (2025 Budget review) and December 5th (2025 Budget Approval) Board Meetings will be held at UMC Church located at – 900 Brandywine Rd WPB, FL 33409

Member Comments

Adjournment